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ELAR Depositors’ Resource Collection

Workflow overview
Follow these steps in order to successfully archive with ELAR!
(TIP: Bookmark this page or save the link below in order to refer back to it throughout the process)
Landing page handle:


  1. Receive a four-digit deposit key for your collection.
  2. Sign a licensing agreement.
  3. Fill out the LANDING PAGE FORM. See “The Landing Page” section below for more information.
  4. Email ELAR a high-resolution landing page image with metadata (i.e. caption, names of all people pictured, and name of the photographer).


  1. Download the “Data preparation” bundle HERE.
  2. Convert all your materials to archivable formats.
  3. Bundle and rename files.
  4. If you worked with ELAN and later re-named your files for archiving, re-link your ELAN files with any re-named media.
  5. If you worked with FLEx, export a .pdf version of your dictionary database.


  1. Download the “Metadata creation & validation” bundle HERE.
  2. Use LAMETA to create metadata files (.IMDI) for each bundle.
  3. Complete the METADATA SELF-TEST and PRE-LOADING QUESTIONNAIRE, making any necessary changes to your metadata as you go.
  4. Send completed, exported .IMDIs to ELAR for checking.
  5. Designate 1-2 weeks for dedicated work time in the loading bay.


  1. Download the “In the loading bay…” bundle HERE.
  2. Use PUT and/or SIP tools to load your bundles into the loading bay.
  3. Complete the POST-LOADING QUESTIONNAIRE to check your work, making any necessary changes as you go.
  4. ELAR will conduct final checks, set access, and publish your collection online.


The Landing page

Each collection in the ELAR archive has an accompanying landing page just like what you’re reading now. This page serves as an overview, introduction, and resource for visitors looking to view the materials in your collection. They usually contain detailed information on the following topics:

  • Media associated with the collection
    Podcast episodes, blog posts, showreels, etc…
  • Summary of the collection
    A comprehensive summary of your project.
  • Group represented
    Details about the community you are working with (e.g., ethnic group, community history, etc.).
  • Collection contents
    Descriptions of the type of data that can be found in your collection, both in terms of data types (audio, video, texts, etc.) and the content of your recordings.
  • Special characteristics of the collection
    What makes your collection unique and interesting: Are there community products that were created out of your documentation data? Are there particular recordings that you would like to highlight due to their linguistic or socio-cultural importance? Is there something documented in your data that can be found nowhere else?
  • Collection history
    Details about the development of your collection since its beginning: When did the data collection take place? What kind of data processing have you undertaken (video editing, transcriptions, translations, etc.)? When did you archive your materials with ELAR? Is your data available in another archive?
  • Other information
    Any other kind of information that you think is worth mentioning and does not fit in the other sections.
  • Acknowledgements
    Any expressions of gratitude or detailed information about citing your collection, as well as a standardized bibliographic citation that ELAR will add to your landing page for you.

A great landing page helps people to truly appreciate and get the most out of the data you’ve archived. Creating this page is one of the first steps in ELAR’s archiving workflow.


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